Employers should clarify ownership and control over social media accounts by which their employees promote the organization — Insynq v. Mann, No. 3:12-cv-05464 RBL, 2012 WL 3763550 (W.D. Wash. Aug. 29, 2012)

Earlier this year, the Phonedog v. Kravitz case attracted buzz on the issue of who owns a social media account that’s started by an employee, purportedly to promote his employer’s organization.  In PhoneDog v. Kravitz, the former editor-in-chief (Kravitz) of an online news service refused to relinquish the Twitter account on which he posted content promoting the company.   Kravitz argued that he owned the Twitter account because he personally opened the account and amassed its sizeable following of approximately 17,000 followers.  PhoneDog sued Kravitz for ownership of the Twitter account.

The issue hasn’t gone away.  The most recent case is Insynq v. Mann.  In that case, the employee (Mann) of an application service provider (Insynq) registered three domain names during her employment and began writing three blogs associated with each domain name.  After Insynq terminated Mann, it claimed ownership of the blogs.  Mann refused to give her former employer the credentials to the blog.  In the lawsuit that followed, Insynq sued Mann for breach of her non-compete agreement, misappropriation of trade secrets, and unfair competition.

Cases like PhoneDog and Insynq are a good reminder that if an organization has its employees managing its social media activity, it needs to clarify who owns the social media account used by the employee and the contents of the account.  Otherwise, an organization might find itself fighting for control over a social media account after the departure of the employee responsible for managing the account.  Not having such control could lead to alienation of a painstakingly developed community of customers or fans, or worse, the inability to exercise editorial discretion over content about the organization being pushed out to the community.

To avoid messy disputes over ownership and control over social media assets, organizations should consider the following guidelines when developing social media policies:

• Specify that only authorized employees may publish social media content on behalf of the organization, and that employees must use the organization’s official social media accounts when publishing such content.

• Specify who owns the login credentials to the social media accounts used to promote the organization, as well as the content published on such accounts.

• Require an employee who is responsible for managing the organization’s social media activity to disclose to his or her manager the login credentials for the accounts used for that purpose.  The employee should also be required to disclose any changes to the login credentials.

• Prohibit employees from using the organization’s official social media accounts for their personal use.